Operations Coordinator

Description

• Download, upload, organize, and maintain records within electronic document management systems (EDMS).
• Track document lifecycle status, approvals, revisions, and implementation activities.
• Monitor and report on document metrics, overdue approvals, and document readiness.
• Maintain departmental repositories, templates, and controlled records.
• Support meeting coordination, agenda preparation, action item tracking, and follow-up activities.
• Assist with scheduling, training records, and departmental administrative tasks as needed.
• Maintain CDO project trackers, milestone schedules, action logs, and performance dashboards.
• Compile and distribute weekly and monthly departmental metrics and KPI reports.
• Support leadership reviews through development of visual management tools and status reporting.
• Maintain databases and spreadsheets used to track project and departmental performance.
• Collect, analyze, and organize data to support business and operational decision-making.
• Create, update, and maintain PowerPoint presentations describing CDO capabilities, technologies, and service offerings.
• Support development of customer-specific presentations for development programs, technical proposals, and business opportunities.
• Develop charts, graphics, timelines, and visual content for customer and leadership presentations.
• Maintain standardized presentation templates and capability materials.
• Support creation of brochures, one-pagers, and promotional materials highlighting development and commercialization services.
• Support governance meetings by maintaining project status summaries and action-item tracking.
• Assist with project documentation and cross-functional communication activities.
• Help coordinate development program reviews, stage-gate assessments, and leadership updates.
• Support preparation of business cases, project summaries, and management review materials.
• Facilitate communication of project status, risks, and key milestones.

• Identify opportunities to improve document workflows, reporting processes, and administrative efficiency.
• Support implementation and maintenance of standardized departmental processes and templates.
• Assist in deployment of new tools, dashboards, and reporting systems.
• Contribute to operational excellence initiatives within the CDO organization.

Qualifications

Highest qualification: University

• Associate’s or Bachelor’s degree in Business Administration, Marketing, Communications, Life Sciences, Engineering Technology, or related field.
• 2+ years of experience in administrative support, project coordination, document control, business operations, or related functions.
• Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Word, Teams, and SharePoint.
• Strong organizational and time-management skills.
• Excellent written, verbal, and visual communication abilities.
• Demonstrated ability to manage multiple assignments and priorities in a fast-paced environment.
• Working knowledge of Microsoft Word, Excel, PowerPoint, Teams, and SharePoint.
• Working knowledge of electronic document management systems.
• Working knowledge of Dashboard, KPI, and project tracking tools.
• Working knowledge of presentation development and visual communication.