Department
Health & Biotech
Category
Health & Biotech
Job type
Full-Time
Experience
5 Years
Description
- Own the DQS Leadership Team's governance cadence, agenda planning, and meeting logistics.
- Track leadership action items and commitments to ensure accountability and follow-through.
- Build and maintain leadership dashboards, scorecards, and the annual operating calendar.
- Surface execution risks and interdependencies, and drive visibility into organizational priorities.
- Lead planning and execution of DQS Town Hall, DQS Week, and other leadership forums and events.
- Organize leadership offsites, strategy sessions, and summits.
- Manage executive communication calendars and ensure consistent organizational messaging.
- Develop executive presentations and organizational storytelling materials.
- Coordinate leadership visits to key global sites
- Partner with HR on the annual talent and calendar and high-potential talent programs.
- Drive enterprise survey action planning and track progress against commitments.
- Support onboarding, assimilation, and cross-functional networking and culture-building initiatives.
- Coordinate KPI reviews and maintain operational health metrics and performance indicators.
- Track quality, audit, inspection, and compliance action items, and support organizational readiness.
- Manage contracts, purchase orders, invoicing, and accrual tracking in partnership with Finance, Procurement, and Legal.
- Monitor operational expenditures and support budget governance.
- Own SharePoint administration, including permissions, access requests, and content governance.
- Coordinate updates to operational templates, tools, and repositories, and support process automation.
Qualifications
Highest qualification: University
- Bachelor's degree in Business Administration, Life Sciences, Project Management, Operations, Communications, or a related field.
- 5+ years of experience in business operations, strategy and operations, program management, organizational effectiveness, or a related discipline.
- Experience supporting senior leaders and working within complex, matrixed organizations.
- Demonstrated success managing multiple projects and priorities simultaneously.
- Strong proficiency in Microsoft 365 applications, including PowerPoint, Excel, Word, SharePoint, Teams, and Copilot-enabled productivity tools.
- Exceptional organizational, communication, and stakeholder management skills.
- Experience within the pharmaceutical, biotechnology, healthcare, or life sciences industry.
- Experience supporting leadership teams, governance processes, and executive communications.
- Familiarity with procurement, financial operations, contracts, and invoicing processes.
- Experience administering SharePoint sites and collaboration platforms.
- Experience with reporting, dashboards, metrics, and business performance tracking.
- Knowledge of quality, compliance, audit, or inspection-related processes.
- Experience with queries, reporting, and/or dashboard features of document or data repositories, e.g., Veeva, a plus.
- Experience with SAP/Ariba for invoicing and contracts preferred.
- Familiarity with the principles of GCP or similar guidance documents and ability to proactively ensure compliance a plus.