Project Coordination: Assist in the planning, execution, and monitoring of financial projects, ensuring timelines and deliverables are met. Collaborate closely with project managers to assist in the planning and execution of financial projects. This includes scheduling meetings, tracking project timelines, and ensuring that all tasks are completed on schedule. The specialist will also help in coordinating resources and managing project logistics to facilitate smooth operations.The projects can be local, regional or global projects. The role is expected to participated in the project calls which may be out of office hours as required
Documentation Management: Maintain comprehensive project documentation, including project plans, status reports, and meeting minutes. The specialist will be responsible for ensuring that all documentation is easily accessible to team members and stakeholders, thereby supporting transparency and accountability throughout the project lifecycle.
Data Analysis: Support data collection and analysis to inform project decisions and track performance metrics. The specialist will also assist in identifying trends and insights from data that can guide project adjustments and improvements.
Stakeholder Communication: Act as a liaison between project teams and stakeholders, ensuring effective communication regarding project status, risks, and changes. This includes preparing and distributing regular updates, facilitating stakeholder meetings, and addressing any concerns or questions that arise during the project.
Process Improvement: Identify and recommend opportunities for process enhancements within the financial shared services framework. The specialist will participate in brainstorming sessions and workshops aimed at improving efficiency and effectiveness, helping to implement best practices that streamline operations and reduce costs.
Reporting: Prepare and distribute comprehensive project reports that summarize progress, resource allocation, and financial performance. This includes creating visual presentations and dashboards that clearly communicate key metrics to management and stakeholders, enabling informed decision-making.
Interpersonal Skills: The ability to work effectively across multiple functions and different cultures. Ability to establish credibility quickly and influence diverse audiences.
Qualifications
8 years+ relevant experience in a multi-national environment
Knowledge of the Biotech or pharmaceutical industry including market regulation and compliance would serve as a distinct advantage
Accounting/ Finance / Business degree or MBA
ACA/ACCA/CPA qualification is required - Big 4 or similar practice accounting background a distinct advantage
Strong knowledge of US GAAP, IFRS accounting principles and practices
Experience in interacting with external and internal auditors along with detailed knowledge and experience of SOX Compliance
Working knowledge and experience of Oracle and SAP or similar ERP product
Proficiency with Microsoft tools (Outlook, PPT and Word), Advanced Excel level required.
Self-starter and able to act on own initiative
Self-driven with high levels of integrity, excellence and teamwork.
Excellent problem solving skills and ability to be detail oriented
Capable of managing multiple priorities simultaneously, working under pressure and to meet strict reporting deadlines
Excellent communication and interpersonal skills (oral, written, presentational);
Experience in managing complex cross functional / regional projects
Demonstrates team work and collaborate approach to work
Able to communicate openly and across different functions, levels and regions
Ability to work under pressure and tight timeline. Able to work with a flexible hour to attend meetings / calls outside normal Asia office hours
Ability to travel
Fluency in both written and spoken English & Mandarin a must, knowledge of Japanese/Korean is a plus
